FAL.2-circ87.pdf

INTERNATIONAL MARITIME ORGANIZATION

4 ALBERT EMBANKMENT

LONDON SE1 7SR

Telephone: 020 7735 7611

Fax:

020 7587 3210

IMO

Ref. T3/2.01

FAL.2/Circ.87

MEPC/Circ.426

MSC/Circ.1151

17 December 2004

REVISED LIST OF CERTIFICATES AND DOCUMENTS REQUIRED TO BE

CARRIED ON BOARD SHIPS

1 The Facilitation Committee, at its nineteenth session, developed a list of certificates and

documents required to be carried on board ships together with a brief description of the purpose

of the certificates and other relevant documents. This work was carried out in connection with

the provisions of section 2 of the annex to the FAL Convention concerning formalities required

of shipowners by public authorities on the arrival, stay and departure of ships. The Facilitation

Committee considered that these provisions should not be read as precluding a requirement for

the presentation for inspection by the appropriate authorities of certificates and other documents

carried by the ship pertaining to its registry, measurement, safety, manning, classification and

other related matters.

2 The list, as approved by the Maritime Safety Committee, the Facilitation Committee and

the Marine Environment Protection Committee, at their respective sessions, was circulated under

symbol FAL.2/Circ.35-MEPC/Circ.207-MSC/Circ.593. The list was later revised and circulated

under symbol FAL.2/Circ.42-MEPC/Circ.303-MSC/Circ.704, dated 21 September 1995 and

FAL/Circ.90-MEPC/Circ.368-MSC/Circ.946, dated 3 July 2000.

3 Due to amendments to the 1974 SOLAS Convention, as amended, which entered into

force on 1 January 2002, 1 July 2002, 1 January 2004 and 1 July 2004, respectively; and

amendments to MARPOL 73/78, which entered into force on 1 September 2002, as well as the

entry into force of Annex IV of that Convention on 27 September 2003, the list has been revised

to take account of the relevant provisions of the aforementioned amendments. The revised list of

certificates and documents required to be carried on board ships, approved by FAL 31 (19 to

23 July 2004), MEPC 52 (11 to 15 October 2004) and MSC 79 (1 to 10 December 2004), is set

out at annex.

4 The certificates and documents this circular lists are only those required under

IMO instruments and it does not include certificates or documents required by other international

organizations or governmental authorities.

5 Member Governments are invited to note the information provided in the annex and take

action as appropriate.

This circular supersedes FAL/Circ.90-MEPC/Circ.368-MSC/Circ.946.

***

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FAL.2/Circ.87

MEPC/Circ.426

ANNEX

CERTIFICATES AND DOCUMENTS REQUIRED TO BE CARRIED

ON BOARD SHIPS

(Note: All certificates to be carried on board must be originals)

All ships

Reference

International Tonnage Certificate (1969)

An International Tonnage Certificate (1969) shall be issued

to every ship, the gross and net tonnage of which have been

determined in accordance with the Convention.

Tonnage Convention,

article 7

International Load Line Certificate

An International Load Line Certificate shall be issued under

the provisions of the International Convention on Load

Lines, 1966, to every ship which has been surveyed and

marked in accordance with the Convention or the

Convention as modified by the 1988 LL Protocol, as

appropriate.

LL Convention,

article 16;

1988 LL Protocol,

article 18

International Load Line Exemption Certificate

An International Load Line Exemption Certificate shall be

issued to any ship to which an exemption has been granted

under and in accordance with article 6 of the Load Line

Convention or the Convention as modified by the

1988 LL Protocol, as appropriate.

LL Convention,

article 6;

1988 LL Protocol,

article 18

Intact stability booklet

Every passenger ship regardless of size and every cargo ship

of 24 metres and over shall be inclined on completion and

the elements of their stability determined. The master shall

be supplied with a Stability Booklet containing such

information as is necessary to enable him, by rapid and

simple procedures, to obtain accurate guidance as to the

stability of the ship under varying conditions of loading.

For bulk carriers, the information required in a bulk carrier

booklet may be contained in the stability booklet.

SOLAS 1974,

regulations II-1/22

and II-1/25-8;

1988 LL Protocol,

regulation 10

Damage control plans and booklets

On passenger and cargo ships, there shall be permanently

exhibited plans showing clearly for each deck and hold the

boundaries of the watertight compartments, the openings

therein with the means of closure and position of any

controls thereof, and the arrangements for the correction of

any list due to flooding. Booklets containing the

aforementioned information shall be made available to the

officers of the ship.

SOLAS 1974,

regulations II-1/23,

23-1, 25-8;

MSC/Circ.919

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MSC/Circ.1151

FAL.2/Circ.87

MEPC/Circ.426

MSC/Circ.1151

ANNEX

Page 2

Minimum safe manning document

Every ship to which chapter I of the Convention applies

shall be provided with an appropriate safe manning

document or equivalent issued by the Administration as

evidence of the minimum safe manning.

SOLAS 1974

(2000 amendments),

regulation V/14.2

Fire safety training manual

A training manual shall be written in the working language

of the ship and shall be provided in each crew mess room

and recreation room or in each crew cabin. The manual

shall contain the instructions and information required in

regulation II-2/15.2.3.4. Part of such information may be

provided in the form of audio-visual aids in lieu of the

manual.

SOLAS 1974

(2000 amendments),

regulation II-2/15.2.3

Fire Control plan/booklet

General arrangement plans shall be permanently exhibited

for the guidance of the ship’s officers, showing clearly for

each deck the control stations, the various fire sections

together with particulars of the fire detection and fire alarm

systems and the fire-extinguishing appliances etc.

Alternatively, at the discretion of the Administration, the

aforementioned details may be set out in a booklet, a copy

of which shall be supplied to each officer, and one copy

shall at all times be available on board in an accessible

position. Plans and booklets shall be kept up to date; any

alterations shall be recorded as soon as practicable.

A duplicate set of fire control plans or a booklet containing

such plans shall be permanently stored in a prominently

marked weathertight enclosure outside the deckhouse for the

assistance of shore-side fire-fighting personnel.

SOLAS 1974

(2000 amendments),

regulation II-2/15.2.4

On board training and drills record

Fire drills shall be conducted and recorded in accordance

with the provisions of regulations III/19.3 and III/19.5.

SOLAS 1974

(2000 amendments),

regulation II-2/15.2.2.5

Fire safety operational booklet

The fire safety operational booklet shall contain the

necessary information and instructions for the safe operation

of the ship and cargo handling operations in relation to fire

safety. The booklet shall be written in the working language

of the ship and be provided in each crew mess room and

recreation room or in each crew cabin. The booklet may be

combined with the fire safety training manuals required in

regulation II-2/15.2.3.

SOLAS 1974

(2000 amendments),

regulation II-2/16.2

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FAL.2/Circ.87

MEPC/Circ.426

MSC/Circ.1151

ANNEX

Page 3

Certificates for masters, officers or ratings

Certificates for masters, officers or ratings shall be issued to

those candidates who, to the satisfaction of the

Administration, meet the requirements for service, age,

medical fitness, training, qualifications and examinations in

accordance with the provisions of the STCW Code annexed

to the International Convention on Standards of Training,

Certification and Watchkeeping for Seafarers, 1978.

Formats of certificates are given in section A-I/2 of the

STCW Code. Certificates must be kept available in their

original form on board the ships on which the holder is

serving.

STCW 1978, article VI,

regulation I/2;

STCW Code, section A-I/2

International Oil Pollution Prevention Certificate

An international Oil Pollution Prevention Certificate shall

be issued, after survey in accordance with regulation 4 of

Annex I of MARPOL 73/78, to any oil tanker of 150 gross

tonnage and above and any other ship of 400 gross tonnage

and above which is engaged in voyages to ports or offshore

terminals under the jurisdiction of other Parties to

MARPOL 73/78. The certificate is supplemented with a

Record of Construction and Equipment for Ships other than

Oil Tankers (Form A) or a Record of Construction and

Equipment for Oil Tankers (Form B), as appropriate.

MARPOL 73/78,

Annex I,

regulation 5

Oil Record Book

Every oil tanker of 150 gross tonnage and above and every

ship of 400 gross tonnage and above other than an oil tanker

shall be provided with an Oil Record Book, Part I

(Machinery space operations). Everyoil tanker of 150 gross

tonnage andabove shall also be provided with an

Oil Record Book, Part II (Cargo/ballast operations).

MARPOL 73/78,

Annex I,

regulation 20

Shipboard Oil Pollution Emergency Plan

Every oil tanker of 150 gross tonnage and above and every

ship other than an oil tanker of 400 gross tonnage and above

shall carry on board a Shipboard Oil Pollution Emergency

Plan approved by the Administration.

MARPOL 73/78,

Annex I,

regulation 26

International Sewage Pollution Prevention Certificate

An International Sewage Pollution Prevention Certificate

shall be issued, after an initial or renewal survey in

accordance with the provisions of regulation 4 of Annex IV

of MARPOL 73/78, to any ship which is required to comply

with the provisions of that Annex and is engaged in voyages

to ports or offshore terminals under the jurisdiction of other

Parties to the Convention.

MARPOL 73/78,

Annex IV,

regulation 5;

MEPC/Circ.408

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