Name:

Start date:

1

Hours – Agree availability and recording of time (if applicable).  Ensure volunteer is aware of any arrangements for reporting sickness or any other absences, such as holidays

2

Telephone system – Ensure volunteer is aware of the procedure for using the system including personal calls

3

Security of premises – Explain any conditions relating to security of premises, issue keys/security passes as required.  Where alarm systems exist explain how to set/unset, and who to contact should a fault occur

4

Fire/bomb alert – Ensure volunteer is aware of the procedures to follow in the event of a fire/bomb alert and in particular where to report should evacuation of the building prove necessary

5

Car parking – Explain position of car parking and issue pass (if appropriate)

6

Other facilities/optional benefits

i

Refreshments

ii

Toilets

iii

Notice boards and circulars

iv

Expenses

7

Expected behaviours – Explain the rules and standards expected

8

Health and safety – Ensure the volunteer is fully aware of:

i

LCC Health and Safety policy

ii

How to report any unsafe working conditions, practices or equipment

iii

Training – health and safety – any additional requirements (complete questionnaire and return to manager for arranging training)

9

Insurance

i

Accident insurance

ii

Volunteer indemnity insurance

10

Accidents – Ensure the volunteer is aware of:

i

Emergency arrangements in the event of an accident, i.e. where to obtain first aid and/or medical assistance

ii

The reporting procedure for all accidents and/or potentially dangerous situations

11

Local issues

i

The organisation

ii

The activity – Supply volunteer with completed Activity Description.  Identify specific training, equipment and policies needed by the volunteer to successfully complete the activity.

iii

Issue personal equipment (if applicable)

12

Information management

i

Data Protection Act (DPA) – Make aware of DPA policy

ii

Freedom of Information Act – Make aware of LCC publication scheme

iii

Arrange any necessary training as and when available

iv

Explain the obligation placed on the volunteer to notify their supervisor/manager of changes to their personal details