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VISUAL QUICKSTART GUIDE
M
ICROSOFT
O
FFICE
2010
FOR WINDOWS
Steve Schwartz
Peachpit Press
Visual QuickStart Guide
Microsoft Office 2010 for Windows
Steve Schwartz
Peachpit Press
1249 Eighth Street
Berkeley, CA 94710
510/524-2178
510/524-2221 ( fax)
Find us on the Web at:
www.peachpit.com.
To re p o r t e r r o r s , p l e a s e s e n d a n o t e t o e r r a t a @ p e a c h p i t . c o m .
Peachpit Press is a division of Pearson Education.
Copyright © 2010 by Steve Schwartz
Editors: Kathy Simpson and Cliord Colby
Production Coordinator: David Van Ness
Compositor: Steve Schwartz
Indexer : FireCrystal Communications
Cover design: Peachpit Press
Notice of rights
All rights reserved. No part of this book may be reproduced or transmitted in any form by any means, electronic,
mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. For
information on getting permission for reprints and excerpts, contact permissions@peachpit.com.
Notice of liability
e information in this book is distributed on an “As Is” basis, without warranty. While every precaution has
been taken in the preparation of the book, neither the author nor Peachpit Press shall have any liability to any
person or entity with respect to any loss or damage caused or alleged to be caused directly or indirectly by the
instructions contained in this book or by the computer software and hardware products described in it.
Trademark s
Excel, Hotmail, Internet Explorer, Microsoft, OneNote, Outlook, PowerPoint, SharePoint, Windows, and
Windows Live are either trademarks or registered trademarks of Microsoft Corporation in the United States
and/or other countries.
Many of the designations used by manufacturers and sellers to distinguish their products are claimed as
trademarks. Where those designations appear in this book, and Peachpit was aware of a trademark claim,
the designations appear as requested by the owner of the trademark. All other product names and services
identied throughout this book are used in editorial fashion only and for the benet of such companies with
no intention of infringement of the trademark. No such use, or the use of any trade name, is intended to
convey endorsement or other aliation with this book.
ISBN 13: 978-0-321-67010-6
ISBN 10: 0-321-67010-8
9 8 7 6 5 4 3 2 1
Printed and bound in the United States of America
Table of Contents
Introduction ix
How is Book Is Organized . ......................................... x
Which Suites Are Covered? . ........................................... x
e Oce Applications . ....................................................xi
How to Use is Book. .......................................................xii
About the Author . ...............................................................xii
Part I:
Getting Started
1
Chapter 1:
What’s New in Office 2010? 3
Oce-wide Changes . .......................................................... 4
Application Changes . .......................................................... 7
Chapter 2:
Office Basics 9
Launching Oce Applications . ....................................10
Using the Backstage . .........................................................11
Using the Ribbon . ...............................................................16
Working with Windows . ..................................................18
Setting the Magnication . ..............................................20
Using the Oce Clipboard . ............................................21
Customizing Oce . ...........................................................24
Document Management Tools . ....................................29
Getting Help . ..........................................................................38
Quitting an Oce Program . ..........................................40
Chapter 3
Tables, Charts, and Art 41
Inserting Tables. ...................................................................42
Entering Data Into a Table . ............................................44
Modifying the Table Grid. ................................................45
Formatting Table Data . .....................................................48
Calculations in Tables. .......................................................49
Creating Charts . ...................................................................51
About Adding Graphics and Objects . .......................52
Adding Pictures. ...................................................................53
Adding Clip Art . ...................................................................54
Adding Shapes. ......................................................................55
Using a Drawing Canvas . ................................................56
iii
Ta b l e o f C o n t e n t s
Adding SmartArt . ...............................................................57
Inserting Screenshots . .......................................................58
Creating WordArt. ...............................................................59
Adding a Text Box . .............................................................60
Setting Text Wrap. ...............................................................61
Resizing, Moving, and Rotating Objects . ................62
Image-editing Tools . ...........................................................64
Part II:
Microsoft Word
75
Chapter 4:
Getting Started with Word 2010 77
e Word Interface . ...........................................................78
Working in D ierent Views . ..........................................81
Managing Windows . .........................................................83
Setting Display Options . ..................................................85
Entering Text . ........................................................................86
Basic Text Editing. ...............................................................87
Using the Proong Tools . ................................................89
Finding and Replacing Text . ..........................................93
Entering Symbols and Special Characters . ............96
Using the Navigation Pane . ............................................97
Chapter 5
Formatting Documents 99
Specifying Page Settings. ................................................100
Modifying the Background . ..........................................102
Inserting Breaks . ...............................................................105
Adding a Cover Page or Blank Page . .........................107
Adding Headers or Footers . ..........................................109
Paragraph Formatting. . . . . . . . . . . . . . . . . . . . . . . . . . 114
Setting Alignment . ...........................................................115
Setting Indents . .................................................................116
Creating Lists . .....................................................................118
Changing Paragraph and Line Spacing . ................122
Character Formatting . ....................................................124
Working with Styles. ........................................................127
Merge Formatting. .............................................................131
Chapter 6:
Creating Outlines 137
About Outline View . ........................................................138
Starting an Outline . ........................................................139
Reorganizing an Outline . ..............................................140
Changing Display Settings . ..........................................142
iv
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