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ABBYY
®
FineReader
Version 9.0
User’s Guide
© 2007 ABBYY. All rights reserved.
ABBYY FineReader 9.0 User’s Guide
Information in this document is subject to change without notice and does not bear any commitment on the part of ABBYY.
The software described in this document is supplied under a license agreement. The software may only be used or copied in strict
accordance with the terms of the agreement. It is a breach of the "On legal protection of software and databases" law of the Russian
Federation and of international law to copy the software onto any medium unless specifically allowed in the license agreement or
nondisclosure agreements.
No part of this document may be reproduced or transmitted in any from or by any means, electronic or other, for any purpose,
without the express written permission of ABBYY.
© 2007 ABBYY. All rights reserved.
© 19872003 Adobe Systems Incorporated. Adobe® PDF Library is licensed from Adobe Systems Incorporated.
Microsoft Reader Content Software Development Kit © 2004 Microsoft Corporation, One Microsoft Way, Redmond, Washington
980526399 U.S.A. All rights reserved.
Fonts Newton, Pragmatica, Courier © 2001 ParaType, Inc. Font OCRvGOST © 2003 ParaType, Inc.
© 19992000 Image Power, Inc. and the University of British Columbia, Canada. © 20012002 Michael David Adams. All rights
reserved.
ABBYY, the ABBYY logo, ABBYY FineReader, ADRT are either registered trademarks or trademarks of ABBYY Software Ltd.
Adobe, the Adobe logo, the Adobe PDF logo and Adobe PDF Library are either registered trademarks or trademarks of Adobe Systems
Incorporated in the United States and/or other countries.
Microsoft, Outlook, Excel, PowerPoint, Windows are either registered trademarks or trademarks of Microsoft Corporation in the
United States and/or other countries.
Unicode is a trademark of Unicode, Inc.
All other trademarks are the property of their respective owners.
2
ABBYY FineReader 9.0 User’s Guide
Contents
Introducing ABBYY FineReader........................................................................................ 6
What Is ABBYY FineReader?................................................................................................................................................................................................................
6
What's New in ABBYY FineReader 9.0 ............................................................................... 7
Working with ABBYY FineReader 9.0................................................................................ 9
Using ABBYY FineReader 9.0 Step–by–Step ...........................................................................................................................................................................
9
Getting a Document Image.......................................................................................................................................
9
Optical Character Recognition (OCR) .................................................................................................................... 1
0
Checking and Editing the Recognized Text............................................................................................................. 1
0
Saving the Recognized Text .................................................................................................................................... 1
1
Converting Paper Documents into Microsoft Word Documents.......................................................................................................................... 1
1
Converting Images or PDF Documents into Microsoft Word Documents..................................................................................................... 1
1
Converting Paper Documents into Microsoft Excel Worksheets .......................................................................................................................... 1
2
Scanning Paper Documents to Create PDF Documents .............................................................................................................................................. 1
2
Converting Digital Photos into Microsoft Word Documents................................................................................................................................... 1
2
Scanning and Saving Images............................................................................................................................................................................................................. 1
2
Running ABBYY FineReader from Another Program..................................................................................................................................................... 1
3
Improving OCR Quality .................................................................................................. 14
Taking Into Account Some of the Features of Your Paper Document.............................................................................................................. 1
5
Print Type ............................................................................................................................................................... 1
5
Print Quality ........................................................................................................................................................... 1
5
Document Languages ............................................................................................................................................. 1
6
Getting Images............................................................................................................................................................................................................................................ 1
6
Selecting a Scanning Interface ................................................................................................................................ 1
7
Font Is Too Small .................................................................................................................................................... 1
7
Tuning Brightness ................................................................................................................................................... 1
7
Adjusting Image Resolution .................................................................................................................................... 1
8
Scanning Facing Pages ........................................................................................................................................... 1
8
Straightening Text Lines.......................................................................................................................................... 1
8
Editing Images ........................................................................................................................................................ 1
9
Photographing Documents ..................................................................................................................................... 1
9
Reducing Image Size............................................................................................................................................... 2
1
Tips for Improving OCR Quality.................................................................................................................................................................................................... 2
1
OCR Options ........................................................................................................................................................... 2
1
Incorrect Font in Recognized Text or Some Characters Are Replaced with"?" or "
□
" ............................................ 22
Paper Document Contains Decorative (Non–Standard) Fonts.............................................................................. 2
2
Complex Structure of Paper Document Not Reproduced in Electronic Document ................................................. 2
3
Table Not Detected ................................................................................................................................................. 2
3
Table Cells Detected Incorrectly.............................................................................................................................. 2
3
Picture Not Detected ............................................................................................................................................... 2
4
Barcode Not Detected ............................................................................................................................................. 2
4
Vertical or Inverted Text Not Recognized Properly................................................................................................. 2
5
Adjusting Area Types and Area Borders ................................................................................................................. 2
5
Checking and Editing the Recognized Text .......................................................................................................................................................................... 2
6
Checking the Text in the Text Window ................................................................................................................... 2
7
3
ABBYY FineReader 9.0 User’s Guide
Checking Spelling.................................................................................................................................................... 2
7
User Dictionary: Adding and Removing Words ...................................................................................................... 2
7
Using Styles ............................................................................................................................................................. 2
8
Editing Hyperlinks .................................................................................................................................................. 2
8
Editing Tables ......................................................................................................................................................... 2
9
Editing Headers, Footers, and Footnotes................................................................................................................ 2
9
Saving the Results ..................................................................................................................................................................................................................................... 2
9
Saving: General ...................................................................................................................................................... 3
0
Saving in RTF/DOC/WordML/DOCX ...................................................................................................................... 3
0
Saving in XLS/XLSX ................................................................................................................................................ 3
1
Saving in PDF ......................................................................................................................................................... 3
2
PDF Security Settings ...............................................................................................................................................3
3
Saving in HTML .......................................................................................................................................................3
3
Saving in PPT ......................................................................................................................................................... 3
4
Saving in TXT ......................................................................................................................................................... 3
5
Saving in DBF ......................................................................................................................................................... 3
5
Saving in CSV.......................................................................................................................................................... 3
5
Saving in LIT........................................................................................................................................................... 3
6
Saving an Image of the Page .................................................................................................................................. 3
6
Advanced Features.......................................................................................................... 38
Customizing the Workspace............................................................................................................................................................................................................. 3
8
Using Area Templates ............................................................................................................................................................................................................................ 3
9
User Languages and Language Groups...................................................................................................................................................................................... 4
0
Creating an OCR Language .................................................................................................................................... 4
0
Creating a Language Group ................................................................................................................................... 4
1
ABBYY FineReader Document........................................................................................................................................................................................................ 4
1
ABBYY FineReader Document: General.................................................................................................................. 4
2
Working with ABBYY FineReader Documents......................................................................................................... 4
2
Renumbering Pages in ABBYY FineReader Documents .......................................................................................... 4
3
Recognition with Training ................................................................................................................................................................................................................. 4
3
Training User Patterns............................................................................................................................................ 4
3
Selecting a User Pattern .......................................................................................................................................... 4
4
Editing a User Pattern ............................................................................................................................................ 4
5
ABBYY FineReader Automated Tasks ........................................................................................................................................................................................ 4
5
Running an Automated Task.................................................................................................................................. 4
5
Managing Automated Tasks ................................................................................................................................... 4
5
Creating an Automated Task.................................................................................................................................. 4
6
Custom Automated Tasks ....................................................................................................................................... 4
7
Group Work in a LAN............................................................................................................................................................................................................................ 4
8
Processing the Same ABBYY FineReader Document on Several LAN Computers .................................................... 4
8
Using the Same User Languages and Dictionaries on Several Computers .............................................................. 4
9
ABBYY Hot Folder & Scheduling.................................................................................................................................................................................................. 4
9
Installing and Starting ABBYY Hot Folder & Scheduling ......................................................................................... 5
0
Main Window ......................................................................................................................................................... 5
0
Creating a Task ...................................................................................................................................................... 5
1
Results Log .............................................................................................................................................................. 5
2
Additional Options ................................................................................................................................................. 5
2
4
ABBYY FineReader 9.0 User’s Guide
Appendix ........................................................................................................................53
Supported Saving Formats ................................................................................................................................................................................................................. 5
3
Supported Image Formats .................................................................................................................................................................................................................. 5
3
Regular Expressions ................................................................................................................................................................................................................................ 5
5
Glossary............................................................................................................................................................................................................................................................ 5
6
Keyboard Shortcuts ................................................................................................................................................................................................................................. 5
8
How to Buy an ABBYY Product ....................................................................................... 62
ABBYY Offices and Technical Support Contacts............................................................................................................................................................... 6
2
Technical Support .......................................................................................................... 64
5
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