Wiley Microsoft Office Access 2007 VBA Bible.pdf

Access ™ 2007

VBA Bible

For Data-Centric Microsoft ® Office Applications

Helen Feddema

Access ™ 2007 VBA Bible: For Data-Centric Microsoft ® Office Applications

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Library of Congress Cataloging-in-Publication Data:

Feddema, Helen Bell.

Access 2007 VBA Bible: For Data-Centric Microsoft Office Applications / Helen Feddema.

p. cm.

Includes index.

ISBN 978-0-470-04702-6 (paper/website)

1. Microsoft Access. 2. Database management. 3. Microsoft Visual Basic for applications. I. Title.

QA76.9.D3F435 2007

005.75’65--dc22

2007007061

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Microsoft and Access are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other

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About the Author

Helen Feddema is an independent developer specializing in Microsoft Office applications, concen-

trating on Access, Word, and (since 1996) Outlook. She has written or co-authored many books

on Access and other Office applications, including Inside Microsoft Access (New Riders, 1992),

Power Forms for Microsoft Access and Power Reports for Microsoft Access (Pinnacle, 1994), Access How-

To s (Waite Group Press, 1995), MCSD: Access 95 Study Guide (Sybex, 1998), DAO Object Model: The

Definitive Guide (O’Reilly, January 2000), and Access 2002 Inside-Out (Microsoft Press, 2001), which

was judged #1 in the Desktop and Office Applications book category at the Waterside 2004 confer-

ence. Her most recent book is Expert One-on-One Microsoft Access Application Development

(Wiley/Wrox, 2003).

She has also contributed chapters to a number of multi-author Office books, including Special

Edition: Using Microsoft Outlook 97 (Que, 1997), Office Annoyances (O’Reilly, 1997), Outlook

Annoyances (O’Reilly, 1998), Special Edition: Using Microsoft Project 98 (Que, 1997), Teach Yourself

Project (Sams, 1998), and Special Edition: Outlook 2000 (Que, 2000). Helen has been a regular con-

tributor to Pinnacle’s Smart Access and Office Developer journals, Informant’s Microsoft Office and

VBA Programming (now Office Solutions ), and Woody’s Underground Office newsletter, and she is cur-

rently the editor of the Access Watch ezine (formerly Woody’s Access Watch ), for which she writes the

Access Archon column.

To Kerry and Jean King, good neighbors and good friends

Credits

Executive Editor

Bob Elliott

Project Coordinator

Adrienne Martinez

Development Editor

Kelly Talbot

Graphics and Production Specialists

Sean Decker

Jennifer Mayberry

Heather Pope

Amanda Spagnuolo

Technical Editor

Mary Hardy

Production Editor

Eric Charbonneau

Quality Control Technicians

Melanie Hoffman

Robert Springer

Brian Walls

Copy Editor

Kim Cofer

Editorial Manager

Mary Beth Wakefield

Proofreading and Indexing

Aptara

Production Manager

Tim Tate

Anniversary Logo Design

Richard Pacifico

Vice President and Executive Group

Publisher

Richard Swadley

Vice President and Executive Publisher

Joseph B. Wikert

About the Author . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v

Acknowledgments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv

Part I: The Office Components and What They Do Best

Chapter 1: Storing and Displaying Data in Access . . . . . . . . . . . . . . . 3

A Brief History of Office Data Exchange ................................................................................3

Storing Data in Access ..........................................................................................................4

Displaying Data in Access Forms and Reports ......................................................................5

Creating Access Form Letters ......................................................................................8

Creating Worksheet-type Reports in Access ..............................................................11

Plain Datasheet Reports ..................................................................................11

PivotTables ......................................................................................................19

PivotCharts ......................................................................................................22

Summary ............................................................................................................................25

Chapter 2: Creating Word Documents from Access . . . . . . . . . . . . . . 27

Filling Word Documents with Access Data Using the TypeText Method ..............................27

Using Word Templates for Creating Formatted Word Documents........................................30

Bookmarks ................................................................................................................31

Document Properties ................................................................................................39

Form Field Documents........................................................................................................45

Summary ............................................................................................................................48

Chapter 3: Analyzing Data with Excel . . . . . . . . . . . . . . . . . . . . . 49

Exporting Access Data to an Unformatted Worksheet..........................................................50

Using Excel Templates to Create Formatted Worksheets Filled with Access Data ................52

Formatting Excel Worksheets in VBA Code ........................................................................62

Summary ............................................................................................................................69

Chapter 4: Organizing and Communicating with Outlook . . . . . . . . . . 71

Exporting Appointments and Tasks to Outlook ..................................................................72

Exporting Journal Information to Outlook ..........................................................................79

Creating Emails from an Access Table..................................................................................81

Summary ............................................................................................................................85

vii

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